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Together for Sustainability AISBL (“We“, “TfS” “us”, “our”), is committed to complying with EU Privacy Law. This privacy notice (the “Notice“) describes how We process the Personal Data (as defined below) We collect from visitors of our website (“You“).

We are a data controller. This means that We are responsible for deciding how We collect and use (process) Personal Data about You. We are required under GDPR to notify You of the information contained in this Notice.

1. What Personal Data do We hold about You?

When You download our TfS reports, We ask You to provide us with your email address, the name of the organization You work with and your function within the organization.

2. Why do We collect your Personal Data and on which legal basis?

When You download our reports, We ask the above Personal Data in order to be able to understand our audience and improve our services. We do so based on our legitimate interest. Indeed, it is important for us to know who has an interest in our reports. In doing so, We considered your rights and expectations as a Data Subject and have assessed that your interest, fundamental rights and freedoms are not put at risk. When We collect and process your Personal Data based on legitimate interest, You have specific rights (see s.8 below for more information in that regard).

3. Our use of cookies

We use online identification technologies such as cookies on our website. “Cookies” are small text files placed on your hard drive that assist us in providing a more customized website experience.

The information We collect through the use of Cookies includes Personal Data (such as your IP address). To know more about our use of cookies, please open our Cookie Details and Preferences. Following the mentioned link you can also set up or change your cookies’ preferences at any time. Alternatively, the following website provide some useful information on how to do this: www.allaboutcookies.org.

You can also take proactive steps yourself, for example, to opt out of being tracked by Google Analytics across all websites, visit http://tools.google.com/dlpage/gaoptout for more information.

You can finally find out how to manage Cookies on popular bowsers using the links below:

Essential cookies are required to enable core website functionality; therefore you cannot opt-out from their use.

4. Change of purpose

We will only use your Personal Data for the purposes for which We collected it, unless We reasonably consider that We need to use it for another reason and that reason is compatible with the original purpose. If We need to use your Personal Data for an unrelated purpose, We will notify You and We will explain the legal basis which allows us to do so.

5. Which third-parties process your Personal Data? Do We Share, Disclose or Transfer Personal Data?

In order to conduct our activities, We may have to share or disclose your Personal Data with third parties, including third-party service providers.

In particular, We share your Personal Data with:

  • IT experts who provide services to TfS office (e.g., data storage or website administration)
  • YouTube (if you opted in): to show embedded Videos
  • Pageflow (if you opted in): to show embedded Presentations
  • Google Analytics (if you opted in): to obtain website usage statistics and improve our website accordingly

We do not use other third-parties to process your Personal Data or otherwise transfer Personal Data outside of the EEA and/or disclose your Personal Data to other recipients than those mentioned in this Notice. If We were to do so, We will comply with EU Privacy Law.

6. Data security

Your Personal Data are treated as confidential.

We never pass on your contact details to third-parties for commercial purposes.

In order to safeguard your Personal Data from unauthorized access, collection, use, disclosure, copying, modification, disposal or similar risks, We have put in place appropriate administrative, physical and technical measures. We restrict access to your Personal Data to those employees and staff who need to know that information. In addition, We train our staff about the importance of confidentiality and maintaining the privacy and security of your information.

7. How long will We retain your Personal Data?

We retain your Personal Data in accordance with our Retention/Destruction Procedures and Policy. As a general principle, We keep your Personal Data only as long as it is necessary or as long as You don’t object to the Processing.

8. Your rights in connection with Personal Data

Under certain circumstances, by law You have the right to:

  • Request access to your Personal Data. This enables You to receive a copy of the Personal Data We hold about You and to check that We are lawfully Processing it.
  • Request correction of the Personal Data that We hold about You. This enables You to have any incomplete or inaccurate information We hold about You corrected.
  • Request erasure of your Personal Data. This enables You to ask us to delete or remove Personal Data where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your Personal Data where You have exercised your right to object to Processing (see below).
  • Request the restriction of Processing of your Personal Data. This enables You to ask us to suspend the Processing of Personal Data about You, for example if You want us to establish its accuracy or the reason for Processing it.
  • Request the transfer of your Personal Data to another party (right to data portability).

When We process your Personal Data based on our legitimate interest (or those of a third party), You have the right to object to such Processing.

To exercise your rights as Data Subject, make queries or complaints, please contact: info@tfs-initiative.com.

If You are dissatisfied with any aspect of our handling of your Personal Data, You have the right to make a complaint at any time to the relevant Supervisory Authority.

9. How can You contact us?

For more information, or if You have questions about your Personal Data, or on the way We collect and process Personal Data, or want to exercise any of your rights under this Notice, You can e-mail us at: info@tfs-initiative.com.

10. Effect of Notice and changes to Notice

We may revise this Notice from time to time and any revisions will be made available to You via our website.

11. Our contact details

Together for Sustainability AISBL (TfS)
Rue Belliard 40, bte 20
1040 Brussels
Belgium

E: info@tfs-initiative.com

T: +32 2436 9620

12. Glossary

In this Notice:

“EU Privacy Law” means the General Data Protection Regulation 2016/679 (“GDPR“) and the Belgian national privacy laws, as amended from time to time.

Data Subject” means an identified or identifiable individual.

Personal Data” means any information relating to an identified or identifiable natural person.

Processing” means any operation performed on Personal Data, manually or by automated means, such as collection, recording, organization, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction.

Supervisory Authority” means the Belgian Data Protection Authority or the relevant data protection authority of the data subjects’ habitual residence or place of work.

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